Acceptance of Terms
Welcome to the SpendQ Buddy application ("Application," "we," "us"). By using the Application, you confirm that you have read, understood, and accepted these Terms of Use ("Terms"). If you do not agree with any part of the Terms, please do not use the Application.
2. Description of Services
The Application provides users with the ability to enter receipts and track their expenses in the following ways:
- Manual entry
- QR code scanning (currently only for receipts issued in Serbia)
- Taking a photo of a receipt or importing images/PDFs for processing and data extraction
- Audio recording for processing and data extraction
The Application also offers additional functionalities, such as item categorization, cost analysis, and spending insights, in line with its current or future version.
Availability: We reserve the right, at any time and for any reason, to temporarily or permanently modify or discontinue part of the Services (with or without prior notice), and we are not liable for any damage or loss of access that may result.
3. User Accounts
3.1. Anonymous Accounts and Access Codes
All new accounts are created through Firebase anonymous authentication. No email address is required, and we rely on the anonymous user ID. When you create an account, the Application generates an access code that allows you to link up to five devices to the same data set. Keep this code confidential, as anyone with the code can access the linked account.
If you uninstall the Application or switch devices, you will need the access code to restore the anonymous account.
3.2. Legacy Email Accounts and Migration
Prior to January 2026, the Application offered registration via email and password. Those legacy users can migrate to the anonymous model at any time from within the Application. Once migration completes, the stored email address is permanently deleted, and the account operates solely through the anonymous user ID and the new access code. New email/password registrations are no longer supported.
Users who were already anonymous before this change can simply generate an access code to enable multi-device use without any migration step.
3.3. Account Management
You are responsible for safeguarding your access code and ensuring that no more than five devices remain linked at the same time. We may revoke or block access codes that violate these Terms, attempt to circumvent technical limits, or are associated with abusive activity. We reserve the right to suspend or terminate accounts without prior notice in the event of violations of these Terms or applicable laws.
4. Data Processing
4.1. Receipt Entry and Processing
Receipts can be entered manually or via QR code scanning, photos, audio recordings, and PDF files. The receipts themselves and their scans (images, PDFs) or audio recordings are not permanently stored on our servers but are processed temporarily for extracting relevant items.
4.2. Third Parties
In certain cases, we forward receipt data to third parties, such as the OpenAI API and Google Cloud Vision (or other OCR/AI services) for processing. These third parties have their own privacy policies and are obliged to protect your data in accordance with applicable regulations and contractual obligations.
4.3. Limitations and Responsibility
Although we strive to ensure the accuracy and timeliness of the processed information, we cannot guarantee that all data (items, amounts, categories) will always be 100% correct or complete. For more detailed information on how we handle data, please read our Privacy Policy.
5. Privacy
Your privacy is important to us. The way we collect, use, and share your data—including the exclusive use of anonymous Firebase accounts and device access codes, as well as the deletion of legacy email identifiers after migration—is described in our Privacy Policy. By using the Application, you confirm that you have read and understood the provisions of the Privacy Policy and that you accept its application.
6. Data Deletion
6.1. Deletion Request
The user may request the deletion of their account and any data considered personal or associated with a personal account at any time. Deletion takes place asynchronously and may take up to 30 days. For legacy users who once stored email addresses, the email is deleted during migration or account deletion and cannot be restored afterward.
6.2. Consequences of Deletion
After deletion, you may not be able to access previous receipts or other data entered through the Application. We reserve the right to retain certain data in accordance with legal obligations or for the purpose of dispute resolution, enforcement of the Terms, and prevention of misuse, to the extent permitted by applicable regulations.
7. Usage Restrictions
7.1. Permitted Actions
Use the Application in accordance with its intended purpose: tracking personal expenses, generating insights about receipts, and so on. You are required to provide accurate, complete, and up-to-date information when using the Services.
7.2. Prohibited Actions
You may not misuse the Application for illegal purposes, nor attempt to circumvent or compromise security measures. You may not use the Application for the mass transmission or storage of sensitive personal data of other individuals without their permission. You may not perform "reverse engineering" on parts of the code or access tokens.
8. Subscriptions and Payments
8.1. Types of Subscriptions and Purchases
The Application may offer subscriptions (e.g., to remove ads) and one-time purchases (credits, additional categories) available through the Google Play Store or Apple App Store. Details about prices, subscription duration, and payment methods are displayed before concluding the transaction.
8.2. Automatic Renewal and Cancellation
If you choose a recurring subscription, it will automatically renew at the end of the billing period (month), unless you cancel it in your Google Play Store or Apple App Store settings, in accordance with the rules of those platforms. If you cancel the subscription, you will have access to the paid features until the end of the already paid period.
8.3. Price and Fee Changes
We reserve the right to periodically update subscription and purchase prices. We will inform you of any significant changes via email or a notification within the Application, and continued use after the new prices take effect will be deemed acceptance of those changes.
8.4. Refunds
The refund policy depends on the rules of the Google Play Store and Apple App Store. For more information on refunds, please refer to the official guidelines of the respective app store.
9. Liability and Disclaimer of Warranties
9.1. Use at Your Own Risk
The Application is provided "as is." We do not guarantee that it will meet your needs and expectations or that it will always be available and error-free.
9.2. Disclaimer of Liability
To the extent permitted by applicable laws, neither we nor our partners shall be liable for any direct, indirect, incidental, consequential, or special damages arising from the use or inability to use the Application.
9.3. Financial Advice
Any cost analyses or assessments generated by the Application are provided for informational purposes only. The user is responsible for interpreting and applying this information in their financial planning.
10. Changes to the Terms
We reserve the right to periodically update or modify these Terms of Use, in whole or in part. Any such revised Terms will be published in the Application and will take effect immediately upon publication, unless a different date is indicated. Your continued use of the Application after such changes signifies your acceptance of the new Terms.
11. Contact
If you have any questions or concerns regarding these Terms, please contact us: Email: [email protected]
12. Governing Law and Jurisdiction
If any dispute or claim arises out of or in connection with these Terms, it shall be resolved in accordance with the laws of the jurisdiction where our legal entity is located, unless otherwise defined by applicable regulations.
13. Acceptance of the Terms and Final Provisions
Acceptance: By using the Application, you confirm that you have read, understood, and accepted these Terms.
Severability: If any provision of the Terms is declared invalid or unenforceable, the remaining provisions shall remain in force and fully applicable.
Transfer of Rights: You may not transfer your rights or obligations under these Terms to others without our prior written consent.
Contact email: [email protected]